Policy 8360.1 Public Records

     8360.1

PUBLIC RECORDS REQUEST GUIDELINES

            The Cranston School Department adheres to the Access to Public Records Act, R.I. Gen. Laws 38-2-1, et. seq., and has instituted the following procedures for the public to obtain public records.

1.    The regular business hours of the Department are 8:00 a.m. to 4:30 p.m.

2.    You are not required to provide identification or the reason you seek the information, and your right to public records will not depend upon providing identification or reasons.

3.    In order to ensure that you are provided with the public records that you seek in an expeditious manner, unless you are seeking records available pursuant to the Administrative Procedures Act or other documents prepared for or readily available to the public, we ask that you complete the Public Records Request Form located in the Superintendent’s Office, Administration Building, located at 845 Park Avenue, Cranston, RI 02910, or on our website http://www.cpsed.net or otherwise submit your request in writing (email requests will not be accepted) addressed to:

Superintendent of Schools

Cranston Public Schools

845 Park Avenue

Cranston, RI 02910

4.    You may also obtain a copy of the Attorney General’s Guide to Open Government, which can be found at http://riag.ri.gov (then proceed to the link entitled “Open Government”).

5.    Please be advised that the Access to Public Records Act allows a public body ten (10) business days to respond, which can be extended an additional twenty (20) business days for “good cause.” We appreciate your understanding and patience.

6.    The Cranston School Department is committed to providing you with public records in an expeditious and courteous manner.

First Reading: November 19, 2012

Resolution No. 12-11-20

Second Reading: December 10, 2012                       CRANSTON PUBLIC SCHOOLS

Resolution No. 12- 12-11                                            CRANSTON, RHODE ISLAND

 

 

OFFICE OF THE SUPERINTENDENT

PUBLIC RECORDS REQUEST FORM

UNDER THE ACCESS TO PUBLIC RECORDS ACT

Date__________________          Request Number_________

Name (optional)_____________________________________________

Address (optional)___________________________________________

Telephone (optional)_________________________________________

Requested Records:__________________________________________________________

----------------------------------------------------------------------------------------------------------------

OFFICE USE ONLY

Request taken by:______________________  Request Number__________

Date:____________________Time:______________

Records to be available on:__________ Mail________  Pick Up__________

Records provided: __________

Costs:____________copies________search and retrieval____________

Forward this Document to the Open Government Unit (Superintendent’s Office)

--------------------------------------------------------------------------------------------------------------------------Office of the Superintendent – Public Records Request Receipt

If you desire to pick up the records, they will be available on ____________. If, after review of your request, the Department determines that the requested records are exempt from disclosure for a reason set forth in the Access to Public Records Act, the Department reserves its right to claim such exemption.

Note: if you chose to pick up the records, but did not include identifying information on this form (name, etc.), please inform the assistant in the Superintendent’s office of the date you made the request, records requested and request number.