Timelines for Referral, Evaluation (Initial and
Reevaluation), Eligibility, and IEP Development/
Guidelines for Local Education Agencies*
Rhode Island Department of Education Office of Student, Community, and
*These guidelines are intended to assist public agencies with implementation of Regulations
Governing the Education of Children with Disabilities adopted on June 3, 2010 by the Rhode Island
Board of Regents for Elementary and Secondary Education and effective July 1, 2010.. References
regarding these timelines can be found in Regulations §300.300, §300.301, §300.303 - §300.311,
§300.321, and §300.323.
10 school days
The public agency must conduct a meeting of the Evaluation Team within
10 school days of the receipt of a referral to determine whether a special
education evaluation is needed. The Evaluation Team is comprised of
qualified professionals and the parent, including members described in
10 school days
If an evaluation is needed, it must start no later than 10 school days after
the receipt of parental consent to evaluate. (Should the parent not notify
the agency of his/her consent within 5 school days, the agency must
document its efforts to obtain consent. Should parental consent not be
obtained with 15 school days, the Evaluation Team must reconvene.)
If it is determined that an initial evaluation is not needed, the evaluation
team shall consider referring the student’s case back to general education
for appropriate action.
60 calendar days: Within 60 calendar days of parental consent to evaluate:
Child must be evaluated and a written Evaluation Team report provided.
An Eligibility Team meeting must be convened to determine whether the
child has a disability and is in need of special education and related
services. The Eligibility Team is comprised of qualified professional and
15 school days: If determined eligible, an IEP meeting convening members described in §300.321-
322, must be conducted and an IEP is developed and special education and
related services are made available to the child in accordance with an IEP within
15 school days of the eligibility determination.
10 school days: Following the development of the IEP, special education and related
services must be made available in accordance with the IEP as soon as
possible, but not later than by 10 school days.
60 calendar days
The public agency must conduct reevaluations and determine continued
eligibility, and, when eligibility continues, make available continued
services in accordance with timelines and provisions of reevaluation and
evaluation procedures in §300.303-311.
Not more than 1x per year
Reevaluation limitations: May not occur more than once per year, unless
the parent and public agency agree otherwise; and
Every 3 years must occur at least once every 3 years, unless the parent and public
agency agree that a reevaluation is unnecessary.