Timelines for Referral



Timelines for Referral, Evaluation (Initial and

Reevaluation), Eligibility, and IEP Development/



Guidelines for Local Education Agencies*

Rhode Island Department of Education Office of Student, Community, and

Academic Supports

*These guidelines are intended to assist public agencies with implementation of Regulations

Governing the Education of Children with Disabilities adopted on June 3, 2010 by the Rhode Island

Board of Regents for Elementary and Secondary Education and effective July 1, 2010.. References

regarding these timelines can be found in Regulations §300.300, §300.301, §300.303 - §300.311,

§300.321, and §300.323.


10 school days

The public agency must conduct a meeting of the Evaluation Team within

10 school days of the receipt of a referral to determine whether a special

education evaluation is needed. The Evaluation Team is comprised of

qualified professionals and the parent, including members described in


10 school days

If an evaluation is needed, it must start no later than 10 school days after

the receipt of parental consent to evaluate. (Should the parent not notify

the agency of his/her consent within 5 school days, the agency must

document its efforts to obtain consent. Should parental consent not be

obtained with 15 school days, the Evaluation Team must reconvene.)

If it is determined that an initial evaluation is not needed, the evaluation

team shall consider referring the student’s case back to general education

for appropriate action.


60 calendar days: Within 60 calendar days of parental consent to evaluate:

Child must be evaluated and a written Evaluation Team report provided.

An Eligibility Team meeting must be convened to determine whether the

child has a disability and is in need of special education and related

services. The Eligibility Team is comprised of qualified professional and

the parent.

15 school days: If determined eligible, an IEP meeting convening members described in §300.321-

322, must be conducted and an IEP is developed and special education and

related services are made available to the child in accordance with an IEP within

15 school days of the eligibility determination.

                          10 school days: Following the development of the IEP, special education and related

                                                services must be made available in accordance with the IEP as soon as

                                                 possible, but not later than by 10 school days.


60 calendar days

The public agency must conduct reevaluations and determine continued

eligibility, and, when eligibility continues, make available continued

services in accordance with timelines and provisions of reevaluation and

evaluation procedures in §300.303-311.

Not more than 1x per year

Reevaluation limitations: May not occur more than once per year, unless

the parent and public agency agree otherwise; and

Every 3 years must occur at least once every 3 years, unless the parent and public

agency agree that a reevaluation is unnecessary.




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